VISION
To be a quality and professional department in financial management.
MISSION
Maximize revenue and optimize expenditure to enhance local development through the efficiency and effectiveness of financial management.
OBJECTIVE
- To ensure that the financial management of the Council is managed efficiently and in an orderly manner in accordance with the financial rules that have been set.
- Provide the best service to customers.
- Improve financial planning and control with better quality.
CHARTER
- Payment is made within 14 days from the date a complete claim is received at the Finance Department.
- Work Indent/Government Order is prepared within 14 days from the date the complete document is received at the Finance Department.
- Receipt of payment at the Kluang Municipal Council Counter is processed within a period of up to 15 minutes to be completed depending on the number of bills to be paid.
- Receipt of property assessment tax payment through online or online banking is processed within 14 days from the date of receipt of payment until the date the receipt is posted.
FUNCTIONS
- Revenue and Finance Functions
- Result Quotes
- Receive all proceeds of the Council
- Maintain and record revenue receipts
- Ensure that the collection proceeds are stored securely and deposited into the account at the Bank on a daily basis
- Make monthly and annual reports and revenue statements
- Financial
- Manage current savings and fixed deposits in the bank
- Manage cash flow
- Prepare revenue and expenditure statements for committee meetings
- Managing Petty Cash
- Manage and maintain trust accounts and Trust Funds
- Payment and Budget Functions
- Payment
- Manage payments to Council suppliers / customers
- Review all supporting documents on all payment vouchers correctly and in an orderly manner based on Treasury Instructions and Circulars before payment is approved
- Salary
- Process emolument payments of Council staff
- Check the Kew 8 overtime claim form, deduction list and all documents related to salary payment
- Prepare Annual Income statement (Form EC)
- Asset and Store Management
- Record and maintain movable assets and stocks in accordance with established procedures
- Make disposals for assets or stocks that are not economically used and obsolete
- Prepare annual reports and lists of assets and stocks to be presented in JKPAK and sent to the State Treasury
- Account
- To prepare the financial statements of the Council in accordance with the Local Government Act 1976
- Ensure that the Annual Statement is sent to the National Audit Department according to the set date
- Procurement Management
- Ensure allocations are always adequate before spending
- Prepare allocation transfer working papers and add allocations for one off and new policies
- Ensure that the bill list and vote book are well maintained
- Plan the appropriate procurement method for each One Off purchase of supplies and services of each department
- Manage the opening of quotation documents for supplies & services for each department
- Ensure that applications for procurement of supplies and services from each department have adequate allocation and propose procurement methods that are appropriate to the existing allocation
- Prepare quotation documents for supplies and services as well as conduct procurement committee meetings
- Improving procurement governance by adhering to procurement principles so that it can be implemented in a transparent, fair and equitable manner
- To plan and recommend the procurement committee involved in accordance with the existing 1PP circular so that the procurement process can be implemented quickly and accurately
- Ensure SST / certificate is completed and local orders are issued according to the stipulated period
